How Reliable is your Hard Drive?
How Reliable is your Hard Drive?

The Best Ways to Free Up Space on Your Hard Drive

archive, ccleaner, Cloud Storage, disk cleanup, hard drive, Ophtek, uninstall, , , , ,
21
Jan 2020

How Reliable is your Hard Drive?

All hard drives have a limit in terms of space. And this limit can soon be reached. But there are a number of simple ways to free up space.

A hard drive which is full can cause you a number of problems. Speed is the most obvious issue, but the chances of your PC freezing and crashing is also increased. And all of these scenarios are ones that can put a drain on your productivity. Therefore, you need to ensure that you have enough space on your hard drive.

You could expand your storage space, but this can be costly and isn’t always required. Instead, you can restore your PC’s productivity by following our steps to free up space.

Maximizing the Capacity of Your Hard Drive

To start freeing up space on your hard drive you need to make sure you follow these best practices:

  • Disk Cleanup: The simplest way to start maximizing space on your hard drive is with the Disk Cleanup application. This maintenance utility is bundled with Windows and carries out a quick evaluation of your hard drive. Files that are deemed necessary are kept, but there’s also an option to delete unnecessary files. 
  • Uninstall Apps You No Longer Use: A large number of apps will be installed on a PC over the course of its lifetime. But, due to time constraints, these aren’t always uninstalled when they’re no longer required. And this can take up a lot of disk space. So, you need to regularly visit the ‘Uninstall or Change a Program’ section of your Control Panel. Here you can analyze which programs are no longer required and remove them. 
  • Minimize Your System Restore Space: It’s likely that you will have used the System Restore app more than once to fix a system issue. But, over time, all the snapshots of your system can start to take up large amounts of space. Thankfully, you can restrict the amount of space used to store these snapshots. By minimizing the maximum Disk Space Usage you can save space on your hard drive. Just remember that this will also minimize the number of restore points you can access.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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Healthcare Data Leak: The Cloud is still Not Secure

Cloud, Cloud Backup, Cloud Storage, Ophtek, Password Security, Security, Security Threats, , , , ,
29
Oct 2019

Is the Cloud Secure?

Cloud computing is seen as the future of IT, but concerns regarding its security remain. A case in point is the Freedom Healthcare Staffing leak.

Compromised data is always associated with various dangers and problems, but these are always magnified when the data at risk is personal. And the employees of Freedom Healthcare Staffing (FHS) now know what this feels like. Around 957,000 private records were found to be readily available to anyone with an internet connection. These records included drug test records, recruitment details and in-house communications among more technical networking details. Not only were these records available, but the opportunity to edit and delete this data was also an option.

As more and more organizations are moving towards cloud computing, it’s important to understand where FHS went wrong. Let’s see what we can find out.

What Happened with FHS?

The unsecured data at FHS was compromised for one reason and one reason only: negligence. The folder, which contained close to a million records, was on a publicly available drive and had no password protection. Therefore any web browser, such as Chrome or Firefox, could access the data without providing any administration credentials. To make matters worse, the technical data that was visible in this folder provided an opportunity for hackers to delve even deeper into the FHS network. After a security researcher from Security Discovery analyzed this compromised database they informed FHS and all records were quickly secured.

 

Why is Cloud Security So Lax?

Cloud storage is a relatively recent development in IT, so it should come as no surprise that there are teething problems with the technology. But this doesn’t mean data should be left unsecured. Unfortunately, many consumers feel as though the responsibility of their data security should lie purely with the cloud provider. This approach, as FHS discovered, can be highly dangerous. You only have to take a look at the attacks taking place on cloud based data to understand why.

Organizations need to adopt a shared responsibility mindset in order to protect their cloud. And this should incorporate the following:

Enhanced knowledge will, with time, allow us to understand the limitations of cloud security, but as FHS discovered it’s important to take a proactive approach immediately.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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7 Tips for Keeping Your Sensitive Data Secure

Cloud Storage, Data Backup, Data Security, Ophtek, Password Security, Security, Updates, USB Flash Drives, , ,
13
Aug 2019

Data will always be one of the cornerstones of your business. But keeping this data secure in the 21st century is a big ask. So, how do you protect it?

A staggering amount of data is created every single day and your business will contribute to this with each order placed, every service request logged and all the mailing lists you create. Data such as this is sensitive and needs to be protected. If personal details are compromised then they can be used for fraudulent purposes. Your customers need to trust your organization to handle and protect their data correctly. But in a world full of hackers, malware and social engineering it can feel like an uphill struggle.

However, you can make a significant difference to your data protection. And it doesn’t have to be difficult. In fact, you can elevate the security of your data quickly and effectively. All you have to do is follow our 7 tips for keeping your sensitive data secure.

  1. Use Cloud Storage

Individual PCs can become compromised by security breaches. And this means that the data stored on this hardware is up for grabs. But if this data is stored remotely it’s securer and less likely to be stolen. The perfect way to achieve this is by investing in remote cloud storage.

  1. Never Display Passwords

Passwords should never be displayed e.g. written on a Post-It note stuck to your monitor. Hackers don’t have to be external figures, they can easily be an internal threat. Therefore, create passwords which you can remember easily and don’t need to have visible reminders for.

  1. Make Sure Deleted Files are Overwritten

A deleted file isn’t necessarily deleted. And a hacker who knows what they’re doing can easily retrieve those files you thought were deleted for all eternity. But if these deleted files are overwritten enough times then you can make it impossible to retrieve them from your hard drive.

  1. Always Encrypt USB Sticks

USB sticks are useful for carrying around large amounts of data in a small space, but their small size means they’re easy to lose. Therefore, you should always ensure that data on these devices is encrypted and password protected.

  1. Install Anti-Malware Protection

You can never take enough precautions when it comes to data security, so anti-malware software should always form part of your strategy. Malware operates stealthily and can steal your data at a rapid pace. But with anti-malware protection in place you can reduce the risk of malware getting a foothold in your system.

  1. Always Install Updates

PC software and hardware is prone to security vulnerabilities. And these vulnerabilities give hackers the opportunity to access your systems and your data. Installing all updates at the earliest opportunity helps you to avoid having your systems and data compromised.

  1. Destroy Old Hard Drives

Technology advances at a rapid pace and PC hardware can soon become obsolete in the face of newer, faster technology. Hard drives are a case in point. But you need to make sure old hard drives are disposed of correctly. They contain a lot of data, so need to be thoroughly cleaned and then shredded to prevent any sensitive data being made available to external sources.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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What Can the Cloud Do for Your Business?

Backup, Backup Strategies, Cloud, Cloud Backup, Cloud Storage, Data Backup, data recovery, Data Storage, Ophtek, , , ,
16
Jul 2019

 

Around 77% of businesses work with cloud computing in at least one respect. Clearly it’s an important tool, but what can the cloud do for your business?

Cloud computing has been steadily transforming the way we work for the last decade. And it’s crucial that your business gets on board. We live in competitive times and even the tiniest of edges can have a significant impact on performance. But what can you use the cloud for? And how can it transform your business? These are good questions and ones that you need to know the answers to.

To help you understand how you can harness the power of the cloud we’re going to demonstrate what it can do.

How Can You Use the Cloud?

Despite the complexities behind the infrastructure, cloud computing is a relatively simple concept. The cloud is a digital infrastructure which is available to multiple users over the internet. It’s your existing physical network, but transcribed into binary code. And, thanks to the possibilities of the internet, it can be connected to from anywhere in the world.

Cloud computing has been a revolution in business computing. It’s a methodology which brings a seemingly endless series of benefits to its users. And who wouldn’t want to sign up to that? But what exactly can the cloud do for you? Let’s take a look:

  • Remote Working: Physical space within organizations is a valuable commodity. However, employees take up a lot of physical space. And this can lead to a lack of space for stock and equipment. But the flexibility offered by the cloud solves this problem. As long as an employee has an internet connection they can connect to your infrastructure from wherever they way. This setup grants you the opportunity to maximize the space you have and offer more flexible working conditions to your employees. 
  • Data Storage: A lot of data is currently stored in the cloud and this amount is set to skyrocket over the next few years. It’s a modern phenomenon of data storage and one that is vastly different to past methods. Previously the norm had been to archive endless optical media and record data to huge hard drives. While this provided an immediate source of data for organizations it was all rather fiddly and bulky. Cloud computing consigns this to the past. And it does this by allowing you to store huge amounts of data in remote data centers which is instantly accessible. 
  • Shared Data: We’ve all experienced the pain of a lengthy download time. But now there’s no need to be frustrated. The cloud has seriously updated data sharing for the 21st Now you can back your data up to hard drives on the cloud and provide instant access to whoever needs it. All you need to do is send them a link and the data will be readily available. And, without having to sit through an agonizingly slow download, the recipient can become more productive. 

For more ways to secure and optimize your business technology, contact your local IT professionals.

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What are Your Options for Data Storage?

Cloud Storage, External Hard Drives, NAS, Network Attached Storage, Ophtek, Optical Drives, USB Flash Drives, , , , , ,
09
Apr 2019

We’re living in an age of big data and, as a result, having adequate storage space is a major concern in business. So, what are your storage options?

The days of floppy disks, with their limited 1.44mb storage capability, are well and truly over thanks to a revolution in storage methods. Not only are there more options, but the rapid advance of technology has ensured that we can store even more data in even smaller spaces. However, this wide range of options means that understanding each and every one can be a little bewildering.

Thankfully, we’re here to provide you with a quick education on your options, so let’s get started:

  • Optical Drives: While optical drives such as CDs/DVDs/BluRays may feel a little old fashioned, they still represent a fantastic storage option. Low cost and immune from being remotely hacked, optical drives provide a suitable storage option when it comes to archiving data such as Microsoft Office documents and media files including sound, picture and video.
  • USB Flash Drives: Again, USB drives are relatively traditional storage options, but what marks them out is their accessibility. Perfect for employees who are regularly on the move, the small measurements of a USB flash mean that it can easily be attached to a key ring or simply stored in a pocket. However, their small size is highly deceptive as flash drives are now capable of storing a huge 512GB of data.
  • External Hard Drives: Available in both desktop and portable versions, external hard drives are very similar in design to those found within desktop PCs and laptops. While not as easy to store in your pocket as a USB flash drive, external hard drives come equipped with some serious real estate in terms of storage space. The newest models on the market can hold up to 16TB of data and should never be underestimated in terms of storage space.
  • Network Attached Storage (NAS): Connected directly to networks, an NAS allows your organization to connect several storage drives all at the same time. This allows you to benefit from two major benefits: speed and size. In terms of speed, your data is available to your network almost instantly and makes it perfect for initiating restores. And, when it comes to size, the combination of several devices allows NAS to hold massive amounts of data.
  • Cloud Storage: The newest innovation in data storage, cloud networks offer up a whole new world of possibilities for data storage. Available through third party providers, cloud networks are virtual storage spaces that your organization can hook up to. Significant investment is currently going into cloud computing and this means that crucial factors such as speed and size are almost unparalleled when it comes to storing data in the cloud.

As you can see, there are several major options for you to consider when it comes to data storage. And the beauty of data storage is that you don’t have to stick with just one method. You can mix and match several different methods to provide quick and safe storage options.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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