How to Carry Out a Successful IT Reorganization

IT, Office IT, Ophtek, Reorganization, , ,
28
Jul 2020

The business landscape is liable to change at any moment and this can mean big changes for organizations. And this is especially true when it comes to IT.

IT systems and infrastructures are far from perfect. But, on the whole, they should help your organization to tackle all the requirements of the digital age. However, changes both internally and externally can have a major impact on your IT efficiency. And when this leaves your IT infrastructure struggling it’s time for an IT reorganization.

Naturally, IT infrastructures are complex setups and any form of reorganization needs to be approached with care and caution. To help take the pain out of this process we’re going to give you a helping hand in getting started.

The Lowdown on IT Reorganization

IT systems are crucial to the running of any modern business, so you need to ensure yours is ready for the challenge. If you have found that your IT infrastructure isn’t effective as it once was then it’s time to act. And the best strategy should take in the following steps:

  • Identify the Problems: Key to solving your IT problems is identifying them. You need to know where your infrastructure is failing if you want to fix it. Some of these problems may be obvious such as storage issues, but other problems may be buried beneath a mountain of complexities. Therefore, it’s important that significant time is set aside to investigate the inherent faults that are having a negative impact on your IT. 
  • Understanding Bad Decisions: IT systems should be allowed to evolve in order to keep pace with technology, but too much change can be disastrous. Adding additional layers of complexity is not always necessary. However, in business there’s a tendency for organizations to feel that constant change is the only way to remain fresh. This is particularly true when leadership changes happen. Evaluating any recent changes to your IT infrastructure is vital in to determine whether they have had a positive/negative impact. 
  • Plan Your Strategy: Reorganizing an IT infrastructure is a monumental task and is littered with complexity. Rushing into such as reorganization is far from recommended. Instead you need to tread carefully and plan extensively. The labor and costs involved in reorganizing IT will be high and these are valuable commodities you do not want to waste. Also bear in mind that these are long-term projects which require multiple inputs. Accordingly, you will not be able to expect immediate results, but the long term should bring gradual changes.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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5 Ways to Improve Your IT Efficiency

communication, IT Efficiency, Office IT, Ophtek, , , , ,
17
Mar 2020

Using the power of IT is one of the surest ways to enhance your productivity. But there’s a good chance that there’s still room for improvement.

It’s likely that IT already has a major presence in your organization. You may even feel as though you’re already operating at a high level. And, no doubt, you are. But technology advances at a rapid pace. And it’s plentiful. Therefore, it’s very easy to miss a new product or a new tip. However, it’s these missed opportunities which could give you a competitive edge. And that’s what every business strives for.

How to Improve Your IT Efficiency

It’s important to have a strategy in every aspect of your organization. And IT is no different. In fact, the demands of modern business make it a priority. So, to help you maximize your IT operations, we’re going to share 5 ways to improve your IT efficiency:

  1. Employee Training: As we’ve already touched upon, technology advances quickly. And it’s this progressive nature which can leave employees trailing behind. As a result, your productivity can take a major knock. But it doesn’t have to be like this. Your employees are your most valuable asset, so you need to respect this. And the best way to achieve this is with regular IT training. Work with them to identify any relevant gaps in knowledge and then arrange group training. 
  1. Improve Communication: Time is money in the world of business, so it’s critical that you make savings where possible. And IT is the master of time-saving solutions, particularly when it comes to communication. One of the simplest ways to improve IT efficiency is by adopting an internal communication platform. These platforms, which include Skype and Google Hangouts, allow employees to chat, share documents and collaborate. And all without leaving their desks. 
  1. Enhance Your Security: It’s always important to value security in the world of IT, but not enough organizations take it seriously. And this puts them at risk of significant threats such as ransomware and data breaches. This is why it’s crucial that you enhance your security. Simple steps such as increasing the strength of passwords and securing your hardware can improve your security no end. 
  1. Embrace Remote Working: The rise of remote working has been swift and has redefined the workplace. Employees who are not based in the office, such as salesman, can now connect with your IT systems from anywhere in the world. It’s one of the simplest ways to maximize your IT productivity. All your workers need is an internet connection. So, make sure that you establish a remote working policy which fits in with your existing IT systems.
  1. Keep Up to Date: Not every development in the world of IT will be of interest to your organization. But it’s important that you keep up to date with the many changes taking place. It’s possible that even a slight development in a specific area, such as data storage, could make a difference to your IT operations. Thankfully, it’s not difficult to achieve this. Just make sure that you bookmark several IT news sites and regularly check the headlines.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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A Quick Guide to the Internet of Things

Internet of things, IOT, Office IT, Office Network, Ophtek, user friendly, , , , ,
30
Apr 2019

You have may have heard the Internet of Things (IoT) mentioned several times in the media and by colleagues, but what exactly is it?

Thankfully, the good news is that the IoT is a relatively simple concept and, more importantly, it can make a huge difference to your organization’s IT operations. It’s likely that you’re rapidly becoming interested in the IoT the more you hear about it, so wouldn’t it be amazing if you had a quick guide to the ins and outs of the IoT? Well, you’re in luck as that’s exactly what we’ve put together for you.

What is the Internet of Things?

Any business, no matter the size of its operations, needs to use a wide variety of IT devices on a daily basis. Traditionally, the majority of these devices have been connected by cables and controlled directly by the end user or through an onsite IT team with access to the network. The IoT, however, brings a whole new level of accessibility with its revolutionary use of internet connections.

Put simply, the IoT allows users to connect devices to other devices and networks that can accept an internet connection. Sure, it may sound as though this is merely using wireless capabilities and nothing new, but the IoT is significantly different. Connecting to central servers through an internet connection means that your organization’s networks and smart devices can be remotely controlled from any location in the world.

What Can You Do with the Internet of Things?

The accessibility on offer from the IoT is clearly an interesting proposition, but what exactly can your organization use it for? To be honest, it’s a more a case of what you can’t use it for. Let’s take a look at some of the IoT most popular uses:

  • Remote Working: As long as your employees have an internet connection, they can connect to your organization’s networks and access email, databases and files just as easily as if they were sat in the office at their workstation. This is highly beneficial for employees who are working away on business, but it also opens up a whole new world of remote working which, with studies showing it’s highly beneficial for staff, could seriously increase productivity. 
  • Collecting and Sharing Data: The amount of data in use by businesses is getting bigger and bigger, but monitoring this is becoming more difficult with traditional IT setups. However, IoT devices are so varied and widespread that it’s now possible to collect data on almost any element of business you want. Tracking vehicle data, for example, through the use of IoT trackers can allow you to make use of your vehicles more efficiently. 
  • Enhance the Customer’s Experience: The lifeblood of any organization is the customer base and thanks to the IoT you can understand their needs better than ever before. IoT sensors installed in products such as, for example, refrigeration units can remotely monitory temperature fluctuations and, if necessary, send alerts when temperature thresholds are breached. 

The IoT Is Here to Stay.

With over 26 billion IoT devices due to be in use by the end of 2019, the IoT is clearly making a massive impact on the IT landscape. With a number of benefits that can make a significant difference to the way your organization works, it’s time to start embracing the power of the IoT.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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Malware Upgrades to 64-Bit

hardware, Office IT
29
Aug 2017

64-bannellr1-600x330 (1)

Modern operating systems run on 64-bit systems, but they’re still capable of running 32-bit code and this is what hackers have always coded in. Until now.

Guy Propper – security expert at Deep Instinct – has revealed that whilst malware coded in 32-bit code is still as popular as ever, there’s been an increase in the number of 64-bit variants. This is somewhat of a game changer in terms of the cyber security landscape due to the unchartered territory that 64-bit malware operates in.

You’re probably well aware that out-dated legacy systems can provide an unsecured route into your systems, but you would think that a new, up to date system would provide you with a secure defense. Unfortunately, as 64-bit malware is so new, the amount of available knowledge on combatting it is scarce, so it’s a very real threat to contemporary computing.

And that’s why you need to learn the ins and outs of this new threat before your systems fall victim.

32-Bit vs 64-Bit Systems

32-bit-vs-64-bit-main_thumb800

Windows 95 ushered in the era of 32-bit systems and this allowed applications to use up to 4GB of memory to complete their tasks. That was more than enough for applications of the time but, as applications have become more and more advanced, they can now demand more than 4GB of memory. And this is where 64-bit systems come in due to their ability to allocate huge areas of memory over to applications.

The Threat of 64-Bit Malware

It’s only recently that 64-bit systems have begun outselling 32-bit systems, so they’re finally becoming the dominant system; as a result, hackers have started adapting their malware to suit this new frontier. Of note, the ransomware installer Zeus and the computer virus Shamoon – capable of leaving your PC unable to boot up – have been discovered to have 64-bit partners in crime alongside their 32-bit malware code.

The main problem with 64-bit malware is that it’s more difficult to detect than 32-bit malware and this is because most antivirus signatures only search for 32-bit malware. This means that they’re looking for specific pieces of code and system activity, but these are not associated with the 64-bit malware variants as they constructed in a completely different manner. Therefore, they can remain undetected on your system and remain relatively free to carry out their malicious activities.

How Do You Combat 64-Bit Malware?

how-to-choose-a-network-monitoring-software

As more and more consumers adopt 64-bit systems, there’s going to be an ever increasing number of 64-bit malware variants. Naturally, as time goes by, security experts are going to be able to recognize and defend against such threats in a more efficient manner. Unfortunately, that doesn’t really help people in the here and now.

However, the good news is that 64-bit malware is transmitted and executed in much the same as 32-bit malware. And this means that the traditional methods for combatting malware are just as effective, so make sure that you’re actively doing the following:

  • Treat all suspicious email attachments as exactly that – suspicious! If there’s even the slightest doubt about an email then don’t open any attachments, get it checked out by your IT team.
  • You should already be monitoring the network activity of your applications to identify any unusual behavior, but it’s worth setting up a separate monitor to keep a check on 64-bit applications. This may be the only way, at present, that you can identify an infection
  • Finally, educate your staff on the dangers of malware. This can take place during IT induction processes, but also regular refresher courses to keep the information fresh and relevant in your employees’ minds.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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5 Ways to Combat Malware

Office IT, Security, ,
15
Aug 2017

Privacy-ShieldThe impact of a malware attack can be highly problematic for organizations, but if you know how to protect yourself, it doesn’t have to be so bad.

Whilst it’s certainly easy to know when you have been hacked, it’s just as easy to prevent falling victim to malware in the first place. And when you consider just how devastating a malware attack can be, the need for this prevention suddenly becomes apparent.

To help keep you on the right side of security, I’m going to show you 5 ways to combat the threat of malware.

  1. Educate Your Team

The best form of defense against malware isn’t necessarily state of the art software combined with highly paid security experts, it’s actually your own employees. And this is because almost all malware attacks are down to human error such as opening an infected email attachment or falling for a phishing email scam.

However, by educating your employees, you can begin to inform them on the number of different methods that hackers may use to launch a malware attack. Knowledge is a highly valuable weapon when dealing with malware, so make sure your employees are armed with the relevant information to help protect your systems.

  1. Run ALL Updates and Patches

Microsoft-and-Adobe-Windows-Security-patch

Security vulnerabilities in software are one of the most common routes for hackers to deliver their malware to your system. Thankfully, many of these security vulnerabilities are picked up the software publishers and updates/patches are released to rectify these flaws.

Once these vulnerabilities are public knowledge, though, the hackers are bound to try these routes in their next set of attacks. And the hackers know that many people fail to install updates/patches as soon as they’re prompted, so this can severely compromise their system.

  1. Segment Your Network

Older devices on your network may – due to the age of their relevant operating system – no longer receive support or patches and this puts them at an immediate risk from malware. Rather than leave these devices on your main network, it’s recommended that they’re taken offline and have a separate network for these devices with no internet connection. Immediately, by taking out the weak links, you’ve strengthened your defenses.

  1. Use Antivirus Software

Sure, antivirus software is usually a day or two behind any major malware attacks, but it still remains a fantastic way to cope with the day to day threats of malware. Helping to identify the most well-known and common malware threats, antivirus software can help to significantly reduce the risk of a malware attack taking place on your systems. Not only can they quarantine the threat (to help aide identification), but they can also put an immediate end to that piece of malware.

  1. Backup ALL Your Files

CR-BG-Computer-Backup-System-Hero-08-16

With ransomware becoming a bigger and bigger threat to your data, it would certainly pay to make regular backups of ALL your files. With this data backed up, even if you do fall victim to a ransomware attack, there’s no need to pay the ransom as you can simply access your backed up data. However, please note that you need to keep at least one copy of this data offline in order to protect yourself fully.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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