In the digital age, it’s crucial for your business to have a robust IT infrastructure if you want to achieve long-term success and sustainability.

An IT infrastructure, however, is a complex combination of services and components. Accordingly, building and maintaining one is far from straightforward. But if you want to support your day-to-day operations and build for future growth, it’s essential you prioritize your IT infrastructure. To help you get started, or evaluate your existing system, we’re going to take a closer look and how you can build and maintain it.

What are the Key Components?

A well-designed IT infrastructure will ensure your daily operations run smoothly, but what are the components supporting this success? The core elements comprising an IT infrastructure include:

  • Hardware: central to any IT system is the hardware, without which you wouldn’t have any IT capabilities. This hardware typically includes major resources such as servers for managing network activity, storage solutions for data management and backup, as well as networking equipment to support connectivity and security e.g. routers and firewalls.
  • Software: the backbone of your hardware will be software, which your team can use to process, store, and analyze data. This software can include operating systems such as Windows and Linux, or business applications which support core functions e.g. using Microsoft Excel to store data.
  • Network Infrastructure: depending on the size of your business, you may rely on Local Area Network (LAN) or a Wide Area Network (WAN). Generally, a smaller business will only need to work with a LAN, but larger businesses may work with several LANs connected to a main WAN. Both of these networks ensure there is a seamless data flow across your network.

Building and Maintaining an IT Infrastructure

Before you start operating across an IT infrastructure, you need to first build one and then establish a maintenance schedule. It’s an important process and one which requires great planning. So, to do this successfully, make sure you cover the following:

  • Carry Out a Needs Assessment: before investing in an IT infrastructure, perform a thorough assessment of your business needs. This involves understanding current and future requirements, identifying gaps, and setting clear objectives. It’s important to involve multiple stakeholders from your business in this activity, as well as working with IT experts to determine what’s viable.
  • Scalability: It’s difficult to predict future growth, but designing your IT infrastructure to be scalable is vital. This means selecting hardware and software that can grow with your business, allowing for easy upgrades and expansions when your business activity demands it.
  • Regular Maintenance: you should regularly update software and hardware to ensure optimal performance and security. Implement a maintenance schedule and keep up with the latest patches and upgrades. Remember, failing to implement security patches promptly can have catastrophic results for your IT security.
  • Monitor Performance: once your IT infrastructure is up and running, it’s important to monitor its performance. It’s very easy for small issues to escalate into major IT issues, so being proactive can help identify issues before they become critical.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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Windows 10 will be a free upgrade

Microsoft will soon offer free upgrades to Windows 10. We’ll explain everything you need to know and how to properly prepare for the upgrade.

An overview

We would have never thought we’d see the day that Microsoft announces a “free” upgrade to their operating systems!

So what is the catch? It appears to be that the upgrade will be free for one year and will only be offered to Windows 7, 8.1 and Windows Phone 8.1 systems.

That’ll leave enough time for Microsoft users to test out the new OS features and functionalities for glitches, even past the technical preview version. Or could it be that they’re keeping up with Apple’s trend of free upgrades to fit in more with the flourishing mobile market?

Whatever the reason may be, we know that the announcement officially came through Terry Myerson from Microsoft. Myerson had conveyed the notion of moving towards a close-knit product, with the aim of leaving behind the problem of having to worry about multiple OS versions.

Either way, it’s a safe decision for Microsoft to make as they’ll gain a better foothold on various pies in market whilst maintaining consumer loyalty.

Windows_10_Free_Upgrade

Since Microsoft’s operating systems are still predominantly used in many companies and businesses across the globe, the possibility for a free upgrade will also ensure compatibility with their existing systems, making it simpler for IT to implement upgrades.

What you need to know

  • Windows 10 is designed be even more robust than the previous versions, and it’ll include an exclusive voice control technology known as Cortana.
  • It’ll be an all-in-one platform supporting PCs, phones, tablets, laptops, and games consoles.
  • After the initial year is up,  Windows 10 may possibly be priced as a premium OS, so be prudent with your budget and allocate a little more than you would on your existing Microsoft licenses.
  • It’s yet to be disclosed if any discount will be given after using the free one year upgrade. At present, an upgrade to Windows 10 from version 8.1 is priced at $199.99.
  • The system requirements for Windows 10 will be good on most desktops and laptops built within the past 5-7years.
  • According to the Windows Insider website the minimum requirements are a 1 GHz processor, 16 GB of disk space and 1 GB of RAM.
  • Microsoft reassures users that computer systems running Windows 8.1 will be good enough to run Windows 10.
  • Another consideration is Microsoft not raising their system requirements since 2006; You could even run Windows 10 from a Windows 7, Vista, and even possibly XP system!

Although Microsoft released their Technical Preview of Windows 10 last October, the wait still continues for the official “bug-free” version of Windows 10. We can only speculate that it’ll be out sometime in 2015.

For more ways to update business networks and systems, contact your local IT professionals.

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Why you need to track software licenses

Can you list all of your licenses? From audits to system failures, tracking software licenses is a crucial part of keeping your business flowing smoothly.

We know how tedious this can be. Managing software is a little more complex than counting the number of physical assets, such as computer desktops and monitors.

Why would your business track software licenses?

BBC-Logo

We’ll use the BBC as a brief case study. They have over 27,000 computers on their network across the UK. As you can imagine, they’ve encountered a huge problem in the past when they needed to run an audit for all of the installed software on their endpoints. They were lost as to what was really being used on all staff computers. For example, a particular software package was purchased for 3,000 desktops; however, they eventually came to realize that only 300 were actually being used!

They found both legal and out of compliance software packages.  They eventually decided to run a weekly audit to keep all of this under control. Prior to this, both hardware and software assets were de-centrally managed by each of their own departments, with no common procedure.

Big impact for small businesses

Users can have all sorts of software installed on their computers which can vary from Microsoft Office, Windows, Quickbooks and so forth. So think about this for a moment. What if your computer crashed today or worse yet, what if an employee reports their laptop stolen or completely kaput, what do you do about it?

You will likely search your storage or server room in desperation to find your previously purchased software.  But wait, where’s the license? Nowadays, most software is available virtually over the cloud. Paper licenses and CDs have been replaced by electronic virtual software!

Cloud_Based_Software

In the event of a computer crashing, there is of course a list of other important considerations regarding why a business needs to keep track of their software licenses.

  • Productivity. If not monitored systematically, it wastes time, resources, making it unproductive for both the business and staff. For instance, staff may need to spend an additional few hours to track software manually. Even then, the tracking may not be 100% accurate!
  • Less surprises. Your business and users can keep in compliance with EULAs, helping you to avoid expired software usage, which would also be outside of software support. In addition to this, it would prevent any disruption made to business operations as they would have fully functional software packages.
  • Understanding the software usage of your company. You can be in control and manage software usage, as well as making better purchasing decisions in regards to the exact amount needed over a given period of time.
  • Meeting budgets. Continuing from the last discussion point and using the BBC example, once you understand the realistic demand for a particular software package, you can save a significant amount and reduce costs from purchasing 3 licenses as opposed to 30.
  • Free up unused licensed keys. Every business knows the daunting task of having to re-purposing equipment or taking some out of service. With this taken into account, it is also important to consider what software may be installed that could be using up licenses or may be making the license key dormant.

Solutions

One piece of software that allows you to track thousands of software licenses on your office computers is called Recover Keys.  Recover Keys allows you to find licenses to your computer Operating System, Office Products and 6500+ other pieces of software installed throughout your systems.

Recover Keys to Track Software Licenses

Aside from digging up licenses, Recover Keys has the following features:

  • Backup activation keys
  • Scan another Windows system or HDD
  • Scan remote network computers
  • Automatic updates

Onsite PC Solution offers software license tracking and management as a part of our managed service plans for your business.  For more information on tracking license and maintaining good IT policy in your office, contact your local IT professionals.

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