Choosing New Keyboards for Your Business

Keyboards, PC Tools, user friendly, ,
27
Mar 2018

People take keyboards for granted, but they’re one of the most important PC tools you can invest in. Accordingly, getting the right one is crucial.

There are so many keyboards available in the modern computer landscape that understanding which one you need can be confusing. Thankfully, there’s a keyboard for every scenario, so if you can identify your needs then you should be able to get the correct one. And, with the best possible keyboard available, you’ll soon find that your employees become more productive.

Let’s take a look at what you should be looking for when choosing new keyboards for your business.

The Types of Keyboards Available

The first place you need to start is by understanding the variety of keyboards that are available, so here they are:

  • Basic: The most familiar keyboard to most computer users, the basic everyday keyboard does exactly what it says on the tin. Providing all the basic features such as function keys, numeric keypads and a QWERTY layout, these are perfect for word processing and data entry.
  • Portable: Employees on the move may use their smartphone/tablet as their default computer to save size, but touchscreen keyboards are nowhere near as intuitive as physical hardware. And that’s why portable USB keyboards should be the default choice in these scenarios.
  • Specific Niche: If your organization works in a very specific niche such as video or audio editing, then a specialty keyboard may be the best option to go for. Coming complete with programmable buttons to automate specific functions, specialty keyboards also come with color coded buttons to increase recognition of the most used keys and sections of the keyboard.
  • Mechanical: For those who type fast with a light touch then mechanical keyboards represent a fine choice. Using mechanical switches and springs, the wear and tear on the keyboard’s components is significantly reduced and increases their lifespan. They’re also sturdier and provide an easier typing experience for those who have to type large amounts of text in a short time.

Keyboard Features to Look Out For

There are myriad options available for improving the typing experience, so make sure you keep an eye out for these features:

  • Connectivity: Whilst most modern keyboards connect via USB, there are still alternative options which may suit your needs better. Wireless and Bluetooth both provide suitable options for users who need a little more accessibility or, if the need arises, for giving presentations.
  • Comfort: Many people working with vast amounts of data and typing find that comfort is an essential feature in keyboards. Tapping into this need, keyboard manufacturers have designed a wide range of ergonomic keyboards which seek to provide the required level of comfort. Not only does this prevent wrist and hand strains, but it also increases productivity of employees.
  • Backlit: Certain employees may find themselves working in environments where light has to be limited e.g. certain hospital departments such as scan rooms demand very little light. However, this doesn’t mean that typing should be a struggle and backlit keyboards solve this problem quickly and effectively.

Naturally, every employee in your organization is going to have unique needs when it comes to using a keyboard, but there’s a solution for everyone out there. Just take note of the above and you should soon have the right keyboard to maximize productivity.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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The Best Practices for Protecting Your Wireless Network

Network, Password Security, Security, wireless network, , ,
20
Mar 2018

Small and mid sized organizations find wireless networks an essential tool in running their business, but they come with a significant risk attached.

And with news reports delivering nothing but bad news regarding wireless security, ensuring that your wireless network is well protected should be a major priority for your organization. Now, hackers don’t want to work hard, they want to access your systems with the least amount of effort; that’s why they tend to target the simplest flaws in wireless security.

Luckily, remedying these simple flaws is far from complex and you can make a huge difference to your wireless defenses in next to no time. To help you get started, I’m going to walk you through the best practices for protecting your wireless network:

  • Use a Strong Password: Many routers come set up with a default password in place and this represents a major security risk if left in place. Lists of default passwords for specific routers are regularly circulated among hackers, so make sure you change your password to one that is strong and contains upper and lower case letters along with numbers.
  • Turn on the Router’s Firewall: Due to the security risk surrounding wireless networks, router manufacturers have been building internal firewalls into their devices for some time. Occasionally, though, these routers can be shipped with their firewall turned off and this immediately reduces your defenses. Therefore, always check that any new routers have their firewall turned on before installing on your network.
  • Edit Your Network Name: Routers broadcast their network name so that users can find and connect to it. However, many routers broadcast a default network name and this can often indicate the model of the router, so it indicates poor wireless security. However, by changing the service set identifier (SSID), you can demonstrate that your router has been set up correctly and cause potential hackers to move on.
  • Use WPA2 Encryption and not WEP: Older routers may have WEP set as the device’s encryption method, but this is a very bad situation for your data. WEP encryption can easily be cracked in minutes, so WPA2 is the only option you should be selecting as this provides excellent protection which will thwart most hackers early on.
  • Disable Remote Admin Access: To help boost accessibility, many routers provide remote admin access services. Now, while this is fantastic if your IT team need to log in to your router in the middle of night from their homes, it also offers a route for hackers to get deep into your wireless network and start changing settings. Restricting admin access purely to the local area network helps prevent this scenario.
  • Update Your Router’s Firmware: As with all hardware, updating your router’s firmware is one of the most crucial steps for protecting your wireless network. Firmware is often released to help combat potential security flaws, so it needs to be installed immediately to prevent these flaws being exploited.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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4 Tips for Choosing the Best USB Flash Drive

Flash Drive, Secure Flashdrive, Security, ,
15
Mar 2018

USB flash drives remain a crucial piece of kit when it comes to PC storage, so it’s important that you know what to look for when choosing a new one.

With more and more data involved in our day to day business, storage of this data is a highly important factor for organizations to consider. And, whilst cloud storage is an innovative and useful solution, you can’t rule out the importance of USB flash drives. Small and compact, a USB flash drive can look deceptively simple, but it’s more than capable or backing up operating systems and storing large amounts of data.

However, there are so many different flash drives available that it can be a bit disorientating to know which one is right for your needs. So, let’s take a look at four tips for choosing the best USB flash drive.

  1. What Size Do You Need?

USB flash drives come in a variety of sizes from 1GB up to a gigantic 2TB (that’s 2000GB), so there’s clearly an option for everyone’s needs. However, the costs also increase the more storage you need, so it’s important you don’t overspend on wasted storage. A Windows 10 backup, for example, requires around 8 – 10GB but if you need to store a large number of video files, this could require 100GB+ storage quite easily. Therefore, evaluate your data and determine how much space you need.

  1. USB 2.0 or USB 3.0?

For close to a decade, USB 2.0 technology was the most up to date option for all of our USB needs. However, USB 3.0 technology has now been available for several years – alongside USB 2.0 – and offers much quicker transfer rates; USB 2.0 can transfer 60 megabytes per second, but USB 3.0 transfers at 640 megabytes per second. However, not every piece of hardware in your organization may be set up to take advantage of USB 3.0 hardware. Whilst USB 3.0 hardware will run in USB 2.0 ports, the speed will not be the same. And that means you’re paying extra for nothing.

  1. USB Flash Drives Can and Will Fail

Like all hardware, USB flash drives have a limited lifespan; it’s estimated, though, that a standard USB flash drive can be written to between 2,000 to 100,000 times before failing and this should provide you with several years’ usage. However, there are a number of factors that can cause flash drives to fail such as electrical component failure and eject/mount failures where the device is removed whilst still in communication with the PC. As a result, it’s important you purchase flash drives which are made by reputable manufacturers with the best components.

  1. How Secure is Your Flash Drive?

Data stored on a USB flash drive can be highly sensitive, so security is another factor which needs to be strongly considered. To access a flash drive, all someone has to do is plug it into a USB port and they’ll have immediate access to any files on there. While it’s possible to password protect each individual file, a better option is to protect the entire device and USB flash drives are now available where a pin number must be entered on the actual device to gain access to it. And, if you value the security of your data, this is a must have when choosing a new USB flash drive.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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What Are the Benefits of BYOD in the Workplace?

Bring Your Own Device, BYOD, Cost Savings, Productivity, ,
13
Mar 2018

Bring Your Own Device (BYOD) is a term used to describe the increasingly popular practice of employees bringing their own smart devices to work.

Mostly reserved for employees’ personal phones and PCs, BYOD is becoming the norm in many organizations and it’s estimated that 74% of workplaces are allowing employees to bring their devices in for business use. It’s a practice which has been gradually growing since the start of the decade and is expected to become even more popular in the next couple of years.

An IT policy which incorporates a BYOD culture can provide some serious benefits to your organization, so let’s take at what’s on offer.

Understanding the Benefits

Allowing your staff to use their own devices for work related purposes allows your organization to become more efficient and, at the same time, provide a working environment which is both open and relaxed. The main benefits of BYOD in the workplace that you can expect to see are:

  • Familiarity Breeds Productivity: Everyone is at their most productive when they’re comfortable and, if an employee is using their own device, BYOD can make a massive difference in productivity. Knowing a device inside out means that users will be able to reduce downtime by solving operational errors quickly and the device will be set up exactly how that user needs it.
  • Cost Saving: If your employees are bringing in their own devices to complete business duties, then you’re going to experience a massive reduction in costs. Not only will the need to purchase new hardware be negated, but the cost of upgrades will be the sole responsibility of the employee.
  • Flexibility: Remote working is becoming more and more popular – half the UK workforce are expected to be working remotely by 2020 – and this is partly due to the BYOD landscape. You see, by allowing employees to use their own devices, they’re provided with an opportunity to work from wherever they want. While this provides flexibility for the employee, it also provides the employer with an opportunity to save costs on workspaces etc.
  • Up to Date Technology – Personal devices are upgraded much more frequently than enterprise devices, so incorporating a BYOD ethos can ensure that your organization has state of the art technology at its disposal for no cost. This allows your organization to boost productivity and remain competitive, but not affect the yearly budget in any way.
  • More Focus for IT Departments – If employees are using their own devices then the maintenance and upkeep of them is down to the employees. Naturally, this will significantly reduce your IT department’s workload and allow them to concentrate on more pressing issues such as network maintenance and security breaches.

As you can see, there are plenty of benefits on offer by allowing the BYOD culture into your workplace. Almost every benefit is likely to bring an increase in productivity, so which organization can honestly say that it wouldn’t welcome this? The time to implement BYOD is upon us, so make sure you get there before your competitors.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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Hide ‘N Seek Botnet Threatens the Internet of Things

Cyber Attack, Hacking, Internet of things, IOT, malware, Password Security, Security, Security Threats, , ,
08
Mar 2018

The Internet of Things (IoT) has a new security threat and this time it uses peer-to-peer communication to spread, infect and compromise devices.

In January 2018, security researchers working for Bit-defender discovered a new botnet which, although not related, has similarities to the Reaper botnet. Originally infecting just 12 IoT devices, the Hide ‘N Seek botnet had soon amassed over 32,000 IoT devices by the end of the month. With the ability to steal data, take control of the device and run malicious code, Hide ‘N Seek represents a serious threat.

Understanding new and emerging threats to IoT devices is crucial if you want to protect your organization’s network, so it’s time to investigate Hide ‘N Seek a little closer.

Hide ‘N Seek is No Game

A brand of IP camera manufactured in South Korea appears to be the initial infection source for Hide ‘N Seek, but the botnet is actively attacking other IoT devices. Using randomly generated IP addresses, Hide ‘N Seek attempts to connect to any devices listed against these addresses. If the botnet succeeds in connecting then it either uses default login/password combinations to gain access or performs a brute force attack using a dictionary list to crack the login credentials.

With access obtained, Hide ‘N Seek analyses the device to discover any potential vulnerabilities such as the ability to download malware or launch DDoS attacks. The remote botnet hacker also has the option of executing any command they wish on the infected device; this option provides them with the chance to steal any files they wish. The capabilities of Hide ‘N Seek are clearly advanced and innovative, but what’s even cleverer is that it appears to be constantly redesigning itself to minimize detection.

Communication between the infected devices is made possible by the peer-to-peer network at the heart of Hide ‘N Seek. Using peer-to-peer software for hacking is nothing new, but previous methods have always involved modifying existing torrent software. Hide ‘N Seek is taking hacking to a new level by using completely custom built peer-to-peer software which has no central command unit; therefore, closing this network down is virtually impossible.

Combating Hide ‘N Seek

The advanced design of Hide ‘N Seek is proof that it’s the work of highly skilled hackers, but, once again, the vulnerability being exploited is the use of default passwords. Let’s face it, giving a hacker a key to a locked door is the worst form of security you can imagine, but this is exactly what default passwords are. And this is why password security remains the number one priority for any devices within your network, whether they’re connected to the IoT or otherwise.

By changing these default passwords while devices are on isolated networks, your organization can seriously increase the strength of their defenses. Otherwise, you’re leaving your networks at the mercy of malicious botnets such as Hide ‘N Seek. And, believe me, just as Reaper wasn’t the last IoT botnet, neither will Hide ‘N Seek be the final word in hacking in this new IoT landscape.

For more ways to secure and optimize your business technology, contact your local IT professionals.

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